Associate a parcel to an application

Civic Platform does not store any new parcels that you add to an application in your reference database. To add a new parcel to your reference database, see Add a reference parcel.

To add a new parcel to a building application

On the desired page, find and open the desired record.
Select the Parcels tab.
Select New.
Complete the required fields and others as needed.

For descriptions of common fields, see Parcel list page fields.
Select Submit.

Add a parcel from a reference database

You can add a parcel to an application by searching for an existing parcel in your reference database.

To add a parcel from a reference database

On the desired page, find and open the desired record.
Select the Parcel tab.
Select Look up to locate a reference parcel.
Enter search criteria as needed to locate the parcel you want and select Submit.
Select the parcels you want to add.
Select Select to add the reference parcel to a record.
Note: If the parcel has any associated addresses, owners, structures, or establishments, one of the following occurs, depending on your agency’s settings:
- The associated reference data automatically populates the application. If this is the case, you do not receive notification that the data uploaded until you select Submit.
- A pop-up window displays the associated reference data. Select which data you want to add to the record and then select Select.
- If associated reference data does not upload automatically or following a prompt, you must manually add the data to the record.
Select Submit.

View records associated with a parcel

After you look up a reference parcel, you can view a list of record associations for the parcel .

To view records associated with a reference parcel

On the Parcels page, find and open the desired parcel.
Select the Associated record list tab.
Do one of the following:
- To display only the records associated with the selected parcel, select From current parcel only.
- To display the records associated with the selected parcel and its parents, grandparents, or ancestors, select From current parcel or its history.
To view or update record details, select the link to the record that you want to view.

Add records into a new set

You can add records associated with a reference parcel or its genealogically related parcels into a new set.

To create a set of parcel records

On the Parcels page, find and open the desired parcel.
Select the Associated record list tab.
Select the check box next to the records that you want to add into a new set.
Select Create a set.

Complete the required fields and others as needed.

Field	Description
Set ID	This is an alphanumeric abbreviation that identifies the new set. For example, enter “EDP.” The value may be auto-generated.
Set name	This is a name that identifies the new set.

Select Submit.

Copy or move applications between parcels

When you split or merge a parcel, you may need to adjust the parcel-application associations. To help accomplish this task, Civic Platform enables you to copy or to move applications between genealogically related parcels.

To copy or move an application

On the Parcels page, find and open the desired parcel.
Select the Associated record list tab.
Select the application that you want to copy or move and do one of the following:
- Select Copy to copy the application to a genealogically related parcel.
- Select Move to move the application to a genealogically related parcel.
Select the desired parcel(s).
Select Submit.
Notes:
- If you are copying, Civic Platform retains the association between the application and the original parcel.
- If you are moving, Civic Platform removes the application from the original parcel.

Edit a parcel associated with an application

After you add a parcel to an application, you can edit the parcel details as needed to correct mistakes or complete partial information.

Note: When you edit a parcel for an application, you are not changing the details about the parcel in your reference database, nor do your changes affect any other applications with the same parcel. Your changes affect only the current application.

To edit an parcel associated to an application

On the desired page, find and open the desired record.
Select the Parcels tab.
Open the parcel that you want to edit.
Edit the fields as needed. See Parcel list page fields for field definitions.
Select Submit.

Remove a parcel from an application

You can remove a parcel from an application as needed. Removal of a parcel from an application does not delete the parcel from your reference database, nor does it affect other applications associated with the same parcel.

To delete a parcel from an application

On the desired page, find and open the desired record.
Select the Parcels tab.
Select the check box next to the parcel(s) you want to delete.
Select Delete.
Note: If the parcel has any associated addresses, owners, structures, or establishments, one of the following occurs, depending on your agency’s settings:
- Civic Platform automatically removes the associated reference data from the record and notifies you of the action.
- A pop-up window displays the associated reference data. Select which data you want to remove from the application and then select Select.
- If Civic Platform does not remove the associated reference data automatically or following a prompt, you must manually remove the data from the record.