Property-related pages details

The following tables list and define the fields that may be available in the forms and portlets you see when working with Properties.

Important: Because your Civic Platform installation has been configured to meet your agency’s specific requirements, some fields, functionality, and processes may differ from those described. Contact your agency administrator or help desk with questions.

The following table lists (in alphabetical order) and defines the default fields available on the Address list portlet.

Field Description
Address Description A description of the address.
Address Status The current status of the address record. You cannot associate disabled addresses with a permit application. Use the drop-down list to search for either Disabled or Enabled addresses or both.
Address Type Select the Address Type Code for the address from the drop-down list
Audit Date The creation/modification date of the address.
Audit ID The identification code of the person who created or modified the address.
City The city where the address is.
Country The country where the address is.
Description A description of the address.
Direction

Use this drop-down list to indicate a street direction.

For example, choose N to indicate a north direction. This usually indicates the directional area of a city or street, for example, North Broadway.
Distance Enter a distance from another landmark used to locate the address.
Event ID Any event scheduled for the address.
Fraction In combination with the Street # field, this field indicates a fractional street number. If you are searching for an address, you can specify a range of fractional street numbers using the corresponding Start and End fields.
House # Alpha (end)

The ending street number that makes up the address. You can enter alphanumeric characters in this field.

For example, if the street name/number is 10-23A WHITESTONE, then 23A is the ending street number.
House # Alpha (start)

The beginning street number that makes up the address. You can enter alphanumeric characters in this field.

For example, if the street name/number is 10-23A WHITESTONE, then 10 is the beginning street number.
Inspection District The inspection district within which the address resides.
Inspection District Prefix The prefix for the inspection district within which the address resides.
Level # (end) The ending level number (floor number) that makes up the address within a complex, used to identify a floor or level of a multi-storey building/sub-complex.
Level # (start) The beginning level number (floor number) that makes up the address within a complex, used to identify a floor or level of a multi-storey building/sub-complex.
Level Prefix The prefix for the level numbers (floor numbers) that make up the address.
Neighborhood The neighborhood within which the address resides.
Neighborhood Prefix The prefix for the neighborhood within which the address resides.
Prefix Any part of the address that should come before the street name/number, such as a direction. For example “north” in North Willow Drive.
Primary Indicates whether the address is the primary residence or business location associated with an application. You can associate many addresses with an item, but only one address is the primary address. If you need to delete a primary address, change this field to No and delete.
Secondary Road The road for the secondary address.
Secondary Road Number The number of the address’s secondary road.
Source Flag The Accela application that stores this address information, such as Civic Platform, Kiva, or Tidemark.
Source Number A number that identifies the Accela application that stores the address information.
State The state where the address is.
Street # (Start/End)

The street number(s) of the address.

If the address includes multiple street numbers (for example, a fourplex), you can use the Street # Start and Street # End fields to define the range of numbers. Otherwise, you can specify a singular street number in either field. Agencies can configure the Street # Start and End fields to support range search (adding To-From fields), allowing users to search for one or multiple street numbers within a user-defined range.
Street Name The street name for the address.
Street Suffix (Type) Choose a type of street, such as Lane or Boulevard.
Unit # (Number) The unit number, for example, apartment number. If you are searching for an address, you may be able to specify a range of unit numbers in the corresponding Start and End fields.
Unit Type The type of structure for this address, for example, apartment or condo.
Validated Indicates the validation status of an address against an external address source.
X Coordinate If you use a GPS device, this is the longitudinal coordinate for this address.
Y Coordinate If you use a GPS device, this is the latitudinal coordinate for this address.
Zip The zip code where the address is.

The following table lists (in alphabetical order) and defines the default fields available on the Parcel list portlet.

Field Description
Block The name, or street number, of the block associated with this application. A parcel may contain one or more blocks.
Book This is a reference to the physical location of this parcel information in the County Assessor’s, or other responsible department’s records.
Exemption Value Enter the total value of any tax exemptions that apply to the land within the parcel.
Improved Value The total value of any improvements to the land within the parcel.
Land Value The total value of the land within the parcel.
Legal Description The legal description of the parcel, the parcel boundaries, or the characteristics. You may also include a reference to the official documents that contain this description.
Lot The name, or boundaries, of the lot associated with the application.
Page This is a reference to the physical location of this parcel information in the County Assessor's, or other responsible department's records.
Parcel Area The total area of the parcel. Your agency determines the standard unit of measure (for example, square feet).
Parcel Number The official parcel number determined by the county assessor or any other responsible department.
Range A range number to download applications within that range number.
Section The section number.

Street Suffix (Direction)

The street suffix which indicates the direction. For example, E, NE, and SW. This field is available in the reference parcel search portlet.
Subdivision The subdivision associated to the application.
Township The township number.
Tract The name of the tract associated with this application. A tract may contain one or more related parcels; for example, three parcels with the same owner.

The following table lists and defines the default fields available on the Owner list portlet.

Field Description
Address Line 1 The first line of the owner's address.
Address Line 2 The second line of the owner's address.
Address Line 3 The third line of the owner's address.
City The city where the address is.
Fax Enter the owner’s fax number.
Name The name of the owner. This may be an individual person, business, or organization.
Phone Number The owner's daytime telephone number.
State The state where the address is.
ZIP Code The zip code where the address is.

The following table lists and defines the default fields available on the Section, Township, and Range list portlet.

Field Description
Section The name of the section.
Township The name of the township (usually identified on a north-south grid ).
Range The range (usually identified on an east-west grid).
PLSS Type The Public Land Survey System type.
PLSS Lot Number The Public Land Survey System lot number, up to five digits.
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