Schedule an examination

You can schedule an examination, assign one or more exam locations, and assign proctors as needed.

To schedule an exam in the examination provider record

1. From the Licensed professionals page, open the provider with whom you want to work.

2. Select the Examination tab.

   Note: If you do not see the Examination tab, the selected provider is not configured to be an examination provider. See Select the provider type for more information.

3. Open the examination.

4. Select the Schedule tab.

5. Do one of the following to select the date and time of the exam:

   • If you are scheduling only one examination time:

     1. Enter the date of the exam in the Schedule start date field. You can also use the date picker tool to the right of the field.

     2. Specify the Start time and End time of the exam

     3. Select None in the Recurrence field.

   • If you are scheduling multiple examination times on the same day:

     1. Enter the date of the exams in the Schedule start date field. You can use the date picker tool to the right of the field.

     2. Select the Add time period command above the Start time and End time fields to add a new time period row.

        Repeat step 2 until you have enough rows for each time you want to schedule.

     3. Specify the Start time and End time of each exam.

     4. Select None in the Recurrence field.

   • If you are scheduling multiple examination times on different days:

     1. Enter the date of the first exam in the Schedule start date field. You can also use the date picker tool to the right of the field.

     2. If you have more than one time period per day, select the Add time period button above the Start time and End time fields to add a new time period row.

     3. Specify the Start time and End time of the each exam.

     4. In the Recurrence field, select from the available recurrence options. You can schedule exams to recur daily, weekly, monthly, or annually. You can set an end date for the schedule, and you can configure block out days (for example, holidays or weekends). See Examination schedule fields for more information about recurrence options.

6. Select the examination site(s) where the examination will be administered.

   Note: Examination sites must be added in the Examination sites tab of the provider record before you can select them here. See Add examination sites and update scores for more information.

   1. Select Add to the right of the Examination sites label.

   2. Select the check box(es) next to the site(s) you want to add to your scheduling form.

   3. Select Select.

      Civic Platform returns to the Schedule tab with the selected examination site(s) displayed in the Location section of the form.

7. Assign proctors for each exam site you added. See Assign a proctor to administer an examination for more information.

8. Select Save.

   Note: After you submit a schedule, exam sessions display in the license applications as options for exam selection. For information about how to select an exam session in a license application, see Record application intake form sections.