Add, edit, or delete asset usage
The usage of a specific asset can be tracked within Civic Platform. For example, a fleet vehicle is used on a regular basis to perform maintenance on the cities water lines. The vehicle hours and mileage should be tracked to identify the use of the vehicle. Each usage reading that is entered will be collected and generate a history of how and when the asset was used.
The asset usage reading history can be viewed and managed from the asset usage reading list. The history of the usage will help identify if and when new assets may be needed based on over usage. It will also help identify when maintenance of the asset will need to be performed. In addition, the difference between the current usage reading and the previous reading is available on the asset usage reading list. You will be able to easily view and identify how much an asset was used since the last reading. The usage also affects the asset depreciation value and will be updated as appropriate.
Add
an asset usage reading
Adding usage readings on asset such as fleet vehicles assists in identifying when preventative maintenance tasks need to be performed on the vehicle as well as if additional assets need to be acquired. When an asset usage reading is added it is logged and the vehicle usage counts are updated. The usage also affects the asset depreciation value and will be updated as appropriate.
To add an asset usage reading
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From the Asset page, open the asset for which you want to add a usage reading.
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Select the Usages tab.
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Select New.
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Enter the current Reading.
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Select the unit type from the Unit type list menu.
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Select a reading date in the Reading date field.
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Complete any other fields as necessary. For a description of the fields, see Asset usage fields.
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Select Submit.
Edit
an asset usage reading
There may be need to edit an asset usage reading if there was mistake when it was originally created. Each time a reading is updated the usage is re-calculated to display the current usage counts on the asset. The usage also affects the asset depreciation value and will be updated as appropriate.
To edit an asset usage reading
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From the Asset page, open the asset for which you want to edit a usage reading.
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Select the Usages tab.
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Open the Reading details for the usage reading you want to modify. For a description of the fields, see Asset usage fields.
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Review, update, or print the details as necessary.
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After making any changes, select Submit. To close the reading without saving, select Cancel.
Delete
an asset usage reading
There may be reason to remove an asset usage reading because of duplicate readings, a reading may have been made by mistake or on the wrong vehicle. When a reading is deleted, assets are not removed, only the usage history record of the asset is removed.
To delete an asset usage reading
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From the Asset page, open the asset for which you want to delete a usage reading.
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Select the Usages tab.
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Select the check box(es) next to the asset usage readings that you want to remove from the asset.
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Select Delete.
See also