Configure meeting email notifications

You can configure meeting email notifications so that meeting attendees receive a notice upon scheduling, changing, rescheduling, or canceling a meeting.

To configure meeting email notifications

1. From the Administration menu, select Agency profile > Content customize.

2. Select the following message types from the Type menu and configure them appropriately:

   Message Type	Description
   EMAIL_NOTICE_MEETING	This is the subject line for the meeting notice email. Civic Platform sends this email when a user schedules a meeting.
   EMAIL_NOTICE_MEETING_CHANGE	This is the subject line for the meeting change notice email. Civic Platform sends this email when a user changes a scheduled meeting.
   EMAIL_NOTICE_MEETING_RESCHEDULE	This is the subject line for the meeting reschedule notice email. Civic Platform sends this email when a user changes a scheduled meeting.
   EMAIL_NOTICE_MEETING_CANCELLATION	This is the subject line for the meeting cancellation notice email. Civic Platform sends this email when a user changes a scheduled meeting.

Email message subject variables table

Subject variables	Description
$AGENCY-DEPARTMENTS$	The agency department responsible for the hearing, such as a planning commission or land use appeals board.
$ALTID$	The alternate identification number for the application.
$NEW_HEARING_BODY$	The new hearing body members assigned to a hearing.
$NEW_STATUS$	The new hearing status.
$ORIG_HEARING_BODY$	The original hearing body members assigned to a hearing.
$ORIG_STATUS$	The original hearing status.
$PERMITID$	The application identification number.

Email message body variables table

Body variable	Description
$AGENCY-DEPARTMENTS$	The agency department responsible for the hearing, such as a Planning Commission.
$NEW_DURATION$	The updated hearing duration.
$NEW_END_TIME$	The updated hearing end time.
$NEW_HEARING_BODY$	The updated hearing body.
$NEW_HEARING_DATE$	The updated hearing date.
$NEW_LOCATION$	The updated hearing location.
$NEW_MAX_ITEM$	The updated hearing max item. The max item value is the number of applications reviewable at one hearing.
$NEW_NOTICE_DATE$	The updated hearing notice date.
$NEW_START_TIME$	The updated hearing start time.
$ORIG_DURATION$	The original length of the scheduled hearing.
$ORIG_END_TIME$	The original end time of the scheduled hearing.
$ORIG_HEARING_BODY$	The original committee members/ individuals scheduled to attend the hearing.
$ORIG_HEARING_DATE$	The original hearing date.
$ORIG_LOCATION$	The original hearing location.
$ORIG_MAX_ITEMS$	The original hearing max item. The max item value is the number of applications reviewable at one hearing.
$ORIG_NOTICE_ DATE$	The original hearing notice date.
$ORIG_START_TIME$	The original hearing start time.
$RECIPIENT_NAME$	The primary applicant associated with the application scheduled for a hearing review.
$SENDER_FIRST_NAME$	The email sender’s first name.
$SENDER_LAST_NAME$	The email sender’s last name.
$SENDER_TITLE$	The email sender’s official title.