Create a GIS asset sync batch job

You can create a batch job that automatically updates an asset type with any information entered for asset records of that asset type in Accela GIS.

Example: An agency worker in the field is observing multiple hydrants over the course of a week. You can create a batch job that takes all information that users add to records of the type hydrant and that run each Friday afternoon. All information you enter in the field using Accela GIS also enters in the corresponding asset records.

Tip: Schedule this batch job to run at regular intervals so that information gathered in Accela GIS is regularly and automatically incorporated into your regular asset records.

Note: If you want to copy attribute information in the sync batch job, you must link the GIS attribute fields with attribute fields in Accela Civic Platform - Asset before running the synchronization. See Asset types.

To create a new GIS asset synch batch job

From the Administration menu, select System tools > Batch engine.
Select New.

Complete the following required fields:

Field	Action
Name	Enter an intuitive name for the batch job.
Description	Enter a brief description of the batch job.
Email	Enter the email address where you want Civic Platform to send emails after job completion, regardless if the job is successful or not. You can configure the email template named NOTICE_OF_BATCH_JOB_COMPLETED to customize the notification. For information about how to edit an email notification template, see Communication manager.
Job type	Select job type System from this menu.
Service category	Select Asset/GIS sync. Note: This field displays after you select a job type

Select Submit.

Associate asset types to the batch job as follows:

Select the Asset type tab.
Select Look Up.

Complete any search fields you want for your search criteria.

Field	Action
Asset group	Use the menu to select the asset group.
Asset ID mask	Use the menu to select the default prefix for the asset type you are looking for. An ID mask can contain strings that show part of the application number that Civic Platform recognizes and acts on before showing the application number.
Asset type	Enter an asset type.
Asset type code	Enter an asset type code.
Class type	Select an asset class type from this menu.
Comments	Enter keywords that may appear in the comment section of the asset type record.
Description	Enter keywords that may appear in the description field of the asset type you are searching for.
GIS ID for asset ID	The GIS ID field that you want to map to the asset ID. If you specify a related table, this list is populated with the fields in the table. Otherwise, this list is populated with the fields in the GIS layer (feature class).
GIS layer	The GIS layer on the selected GIS service that stores the GIS objects. In Esri ArcMap, a feature class is represented visually on the map as a layer.
GIS service	The GIS service that stores the information about GIS objects. The GIS services listed on the list are configured in Accela GIS administration site.
Master inventory in GIS	This read-only option indicates whether the asset type is present in the inventory of all mapped objects in Accela GIS.
Record status	Select Active, Inactive, or All from this menu.
Template ID	Select a template from this menu.

Select Submit.
Select the check box next to the asset type(s) you want to add to the batch job.
Select Select.

Define the job schedule as follows:

Select the Job schedule tab.

Complete the following fields:

Field name	Action
Start time	Determine the time of day at which the batch job begins running by selecting hour, minute, and am/pm from menus. Note: If you set a batch job Schedule status to Active but do not specify a Start Time, an error message displays when you try to save the batch job.
Schedule status	Use this menu to turn a batch job on and off. Select Active to activate the batch job. Select On hold to deactivate the batch job and save its information.
Start date	Enter the date on which the batch job starts or select a date by selecting the data picker beside the field. Note: If you set a batch job Schedule status to Active but do not specify a Start date, an error message displays when you try to save the batch job.
Time out (seconds)	Enter the number of seconds a batch job attempts to run before timing out.
End date	This field is active only if you select a value other than Once in the Frequency field. Enter the date on which the batch job stops running or select a date by selecting the data picker beside the field.
Frequency	Select the frequency with which the batch job runs from this menu. The options are Once, Daily, Weekly, Monthly, or Yearly.
PM generate	(Required) This field enables you to specify how far in advance the batch job generates work orders. Note: This field only displays if you selected PM schedule as the Service category during the creation of the batch job. Enter a number in the first field, then select Days, Weeks, Months, or Years from the menu in the second field. Example: To generate work orders two weeks in advance of the PM Schedule batch job, enter 2 in the numeric field and select Weeks from the menu. Or, enter 15 in the numeric field and select Days from the menu.

Select Save.