Configure and synchronize an asset type for GIS

Performing a GIS asset sync consists of the following steps:

  1. For each asset type to be synchronized with GIS, configure the GIS service, layer, and ID mapping information. Optionally specify additional GIS attribute mapping if you want to synchronize additional GIS attributes.

  2. For each asset type to be synchronized, submit a GIS asset sync either manually or through a batch job at regular intervals.

You need to configure each asset type for GIS mapping information before you can synchronize the asset type with GIS data.

To configure an asset type with GIS mapping information

  1. From the Administration menu, select Assets > Type.

  2. Find and open the asset types you want to configure.

  3. Select the Master inventory in GIS check box, and complete the following GIS information:

    • GIS service. The GIS service that stores the information about GIS objects. The GIS services listed on the dropdown list are configured in Accela GIS administration site.

    • GIS layer. The GIS layer on the selected GIS service that stores the GIS objects. In Esri ArcMap, a feature class is represented visually on the map as a layer.

    • GIS ID for asset ID. The GIS ID field that you want to map to the asset ID. If you specify a related table, this drop-down list is populated with the fields in the table. Otherwise, this drop-down list is populated with the fields in the GIS layer (feature class).

    • Related table. (Optional) If the asset type is the parent of other asset types or if the asset type does not relate to any other asset types, you do not need to complete this field. If the asset type is considered as the child of another asset type, select the table that this asset type maps to. This drop-down list is populated with all the stand-alone tables that the GIS layer (feature class) relates to in the geodatabase.

  4. Select Save.

  5. If you want to copy GIS attributes to Civic Platform fields during the asset sync, select the GIS attribute mapping tab to map the GIS attributes. See Link GIS attribute fields to asset type fields for more information.

You can manually synchronize one asset type or multiple asset types.

Important: Before you synchronize asset type(s), verify that the asset type(s) have been configured with GIS mapping information. See Link GIS attribute fields to asset type fields for more information.

Manually synchronizing asset type records with Accela GIS

  1. From the Administration menu, select Assets > Types.

  2. Search for the asset types you want to synchronize with Accela GIS.

  3. If you want to synchronize multiple asset types at a time:

    1. On the asset type list, select the check box(es) next to the asset types you want to synchronize.

    2. Hover over the Menu button and select Sync selected with GIS.

    Note: If you want to synchronize only one asset type, select the asset type on the list, and select Sync with GIS on the Asset Type detail pane below the asset type list.

  4. After the GIS asset sync is complete, select the GIS sync log tab to view any errors from the synchronization. Error messages are listed by date, time, and asset ID.

Review the GIS sync log for each asset type after you synchronized it with Accela GIS. There is no master GIS sync log if you synchronize multiple asset types at a time. The error messages displays by date, time, GIS ID, asset ID, attribute name, and reason.

To review the GIS sync log list

  1. From the Administration menu, select Assets > Type.

  2. Search for and select the asset type which you want to review.

  3. Select the GIS sync log tab.

  4. Review the error messages.

  5. Make any adjustments or corrections, if applicable.

  6. Clean up the GIS sync log by doing one of the following options.

    • Clear the entire GIS Sync Log by selecting Delete all.

    • Delete one record at a time by selecting the check box next to the error and pressing Delete.

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